Finance Officer
Reference: APR20255952
Expiry date: 22:59, Tue, 6th May 2025
Location: The Mall, London
Benefits: Complementary tickets to ICA exhibitions, cinema screenings and events as well as an annual season ticket loan and discount in our bookshop cafe and editions.
The Finance Officer will work within the Finance team, consisting of the Head of Finance and Director of Finance and Operations. They will also liaise and work collaboratively with all other departments across the ICA to ensure accurate recordkeeping and processing of all financial information. The successful candidate will have excellent attention to detail and accuracy in their work as well as the ability to problem-solve to ensure reconciliation of any discrepancies in finances and propose corrective actions for these. The Finance Officer will provide general support to the Finance team and the wider ICA team in carrying out important administration including coding and processing invoices, preparing payments, assisting the Finance team during company audits and in preparing financial reports for grants and other funding sources.
Responsibilities:
- Accurately recording financial transactions, including invoices, expenses, and income.
- Reconciling the Balance sheet accounts.
- Assisting in the reconciliation of bank statements and card transactions.
- Monitoring and tracking Card expenses, identifying discrepancies and proposing corrective actions.
- Processing invoices and preparing payments to artists, contractors, and suppliers.
- Verifying the accuracy of invoices and resolving any discrepancies.
- Monitoring accounts receivable, following up on outstanding payments, and ensuring payment within terms.
- Collaborating with team members to ensure transactions are coded correctly and allocated appropriately.
- Posting of Weekly/Monthly/Year end transactions in a timely manner and assisting with preparation of internal reporting.
- Assisting in the preparation of financial reports for grants, donors, and other funding sources as needed.
- Helping with the preparation of financial statements, VAT transactions, and other regulatory compliance requirements.
- Assisting in gathering and organising financial documents for internal and external audits.
- Providing general administrative assistance to the finance department, such as filing, data entry, and correspondence.
- Collaborating with other team members to support the overall operations of the organisation.
- Staying informed about relevant financial regulations and compliance requirements.
- Assisting the Head of Finance with ad-hoc tasks.
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