LEGAL SECRETARY – Property
LONDON – HYBRID
£35,000 – £45,000
Douglas Scott are on the look out for an excellent and proactive and self-motivated Legal Secretary join our leading TOP 50 Client. The role will be based at their London office.
If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you.
This role is perfect for a Legal Secretary who has at least 2 in a a Property role.
The Role:
- Full secretarial support to the Residential team
- Diary management / arranging meetings
- Coordinating team diaries and arranging travel
- Opening of client files
- Ensuring regular and efficient billing and monitoring retainer arrangements
- Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
- Make and receive telephone calls, ensuring all calls are managed
- Arrange couriers/deliveries
- Dealing with invoices
- Prepare monthly client billing, expense claims and general finance tasks
- Maintain database with client and contact details
- Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
- Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
- Working across teams, including in particular business development, in promoting the interests of business
- Draft correspondence and prepare standard documentation from audio/copy
The Candidate:
- Previous experience working as a Legal Secretary of a minimum of 2 years in a Property Department
- Fast and accurate typing speeds
- Previous experience using a case management system
- Conversant in document formatting including track changes, auto-numbering and creating table of contents
- Conversant in document version control
- Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
- Proficient in diary management; meeting arrangements, telephone and email communication
- Excellent communication skills
- Ability to prioritise tasks and to work under pressure
- Able to demonstrate adaptability and flexibility
- Able to produce accurate work with strong attention to detail
- Team player who is able to work as part of a team and use initiative but also able to work independently
*Due to the volume of applications, only candidates who have 2+ years experience as a Property Legal Secretary will be considered*
The firm are offering Private Healthcare, 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near London, please get in touch for confidential consideration or send your CV to rio@douglas-scott.co.uk.
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