EA to Partners – Private Equity

Personal Assistant to Partners

Industry: Private Equity

Employment Type: 4 days per week

About the Role

We are seeking a highly professional, proactive, and discreet Personal Assistant to support the senior Partners of our private equity firm. This role demands a high level of organization, attention to detail, and the ability to manage a wide range of executive and personal tasks in a fast-paced, high-pressure environment.

Key Responsibilities

Executive Support:

• Manage complex calendars, scheduling meetings, calls, and travel across time zones
• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes
• Screen and prioritize communications, emails, and calls
• Liaise with internal stakeholders, portfolio companies, investors, and external advisors
• Handle confidential documents and ensure proper filing and data management

Travel & Logistics:

• Organize international and domestic travel arrangements, including flights, accommodation, visas, and detailed itineraries
• Ensure seamless travel experiences by proactively managing changes and delays

Administrative Duties:

• Process expense reports and reimbursements in a timely manner
• Assist with event planning (board meetings, investor events, team offsites)
• Maintain contact databases, document filing systems, and internal tools
• Support onboarding of new team members and external consultants when needed

Personal Support (as needed):

• Manage occasional personal errands, appointments, and household-related admin
• Coordinate personal travel and diary management for Partners and their families

Qualifications and Skills

• Minimum 5 years of experience as a PA/EA in a financial services or high-level corporate environment
• Proven ability to work with C-suite executives and handle confidential information
• Excellent organizational and multitasking skills
• Strong communication skills, both verbal and written
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• High emotional intelligence, discretion, and integrity
• Comfortable working independently and proactively managing changing priorities

What We Offer

• Competitive salary and discretionary bonus
• Collaborative, high-performance team culture
• Exposure to dynamic, fast-paced private equity environment
• Opportunities for professional development and growth

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