Events Coordinator

Overview: We are looking to appoint an Events Coordinator to ensure the smooth running of our high-profile physical and virtual events around the world. The role of the Events Coordinator is an important role looking after a portfolio of events and providing support to the wider Events team. This is a role which requires good attention to detail, proactive approach and communication skills.

Main Duties and Responsibilities

• Plan, deliver and host global events, including forums and awards ceremonies both physically and virtually.
• Strong experience of virtual events.
• Liaising with sponsors to ensure they receive their package with a high level of customer service.
• Confident with venue sourcing and booking, AV management, logistics planning.
• Putting together venue research and supplier research when required.
• Coordinate on-site activity, liaising with the venue, A/V supplier, photographer, in-house team as well as running registration desks.
• Maintain accurate databases for event attendees.
• Coordinate the requirements of the in-house team, speakers, sponsors, exhibitors and suppliers to ensure the effective delivery of all events to agreed budget and timeframe.
• Support on Mandarin translations on printed assets, scripts and PowerPoint presentations.

Skills and Experience

• Ability and desire to succeed.
• Ability to own an event cycle from start to finish.
• Knowledge of Legal markets advantageous.
• Ability to demonstrate event delivery to a high standard.
• Contribute effectively within a team environment.
• Work collaboratively with both internal and external stakeholders.
• Ability to work autonomously.
• Ability to thrive in a high-pressure environment.
• Strong personal skills, ability to engage and forge strong meaningful relationships.

Person Specification

• Good organisation and time management skills.
• Strong verbal and written communication skills, with a strong attention to detail.
• High level of competency with Office suite.
• Experience using virtual event platforms.
• Ability to manage multiple events at once.
• Ability to work under pressure to tight deadlines.
• Candidates must be entitled to live and work in the UK and should have no travel restrictions.
• Fluent spoken and written communication in Mandarin is a must.

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